Meeting Rooms & Conference Space in McKinney, TX
PREMIUM CORPORATE MEETING ROOMS AND EVENT SPACE
BOOKING POLICIES AND FREQUENTLY ASKED QUESTIONS
Everything you need to know before you book a room at Hartwater Hall, on one page: how booking works, what each rate includes, deposits and cancellations, catering, AV, and arrival. If your question is not here, call 469-519-9855 or schedule a tour.
​
BOOKING POLICIES
HOURLY ROOMS: ROOMS A, B, C, AND THE BREAKOUT ROOM
-
Booking. Book instantly online on the booking calendar. One-hour minimum, in one-hour increments. Rooms are available 7:00 a.m. to 9:00 p.m., seven days a week.
-
Payment. Hourly rooms are paid in full at checkout.
-
Cancellation. Cancel or reschedule online up to 24 hours before your start time for a full refund. Inside 24 hours, hourly bookings are non-refundable.
-
Access. Your booking confirmation includes a door code for your reserved time. Enter through the main lobby, take the elevator or stairs to Suite 200, and let yourself in. No front-desk check-in is required, evenings and weekends included.
-
Rates. $75 per hour for Room A (conference room for 12), $60 for Room B (conference room for 10), $50 for Room C (meeting room for 8), and $40 for the Breakout Room (round tables for 10). Equipment, Wi-Fi, and parking are included. See conference and meeting rooms by the hour.
​​
THE KEYNOTE ROOM
-
Booking. Book instantly online by the half day (4 hours, $895) or full day (8 hours, $1,495), with the tech operator and in-house photography selectable at checkout. Available 7:00 a.m. to 9:00 p.m., seven days a week.
-
Deposit. A 50% deposit collected at online checkout reserves your date; the balance is due 14 days before your event.
-
Cancellation. Full refund 14 or more days before your event; 50% refund 7 to 13 days out; inside 7 days, no refund, with a one-time reschedule credit available.
-
Payment methods. All major credit cards, ACH transfer, and corporate checks. Invoicing is available for corporate bookings.
-
Evenings and weekends. [PENDING: recommended "Same rate, seven days a week, 7:00 a.m. to 9:00 p.m."]
-
Multi-day bookings. 10% off day two and beyond. Book consecutive days and the room stays configured overnight, so your setup is exactly as you left it.
-
Arrival and setup. Doors open as early as 7:00 a.m. for full-day bookings. If you arrive before office hours, your confirmation includes an entry code to access the space. The Keynote Room is provided in its standard configuration, with tables facing the main stage area; your team sets up any alternative layout.
-
Rates and inclusions. See the Keynote Room.
​​​
STAFFED ADD-ONS
The tech operator ($295 half day, $495 full day) and in-house event photography ($295 half day, $495 full day) are Keynote Room add-ons scheduled during office hours: Monday through Thursday, 9:30 a.m. to 5:30 p.m., and Friday, 8:30 a.m. to 3:00 p.m.
​
CATERING AND FOOD
Outside catering is welcome in every space, with no catering minimums or kitchen fees. An adjacent kitchen with a sink, full-size refrigerator, ice machine, and counter space is available for staging and refrigeration. Catering and cocktail tables are provided in the Keynote Room.​
​
CLINICAL AND HANDS-ON COURSES
Hartwater Hall is an education venue, not a licensed clinical facility. Live models are welcome for courses run under the renter's licensed supervision. The renter brings their own models and is responsible for all liability, compliance, and documentation, including consent to be recorded on the room's cameras. Sharps containers are provided and medical waste disposal is handled by the venue; on-site medical supplies are priced individually and added to the rental fee. Cadaver courses can be accommodated by prior arrangement: they must be disclosed in advance, additional fees and preparation time apply, and they are arranged with the office rather than booked online. See medical and clinical training.
​
Frequently Asked Questions: Booking
Frequently Asked Questions: Rates
Frequently Asked Questions: The Spaces
Frequently Asked Questions: The Venue
STILL HAVE A QUESTION?
Call 469-519-9855 (Monday through Thursday, 9:30 a.m. to 5:30 p.m.; Friday, 8:30 a.m. to 3:00 p.m.) or schedule a tour. Ready to book?
LOCATION, PARKING, AND ACCESS
Hartwater Hall is at 7200 W University Dr., Suite 200, McKinney, TX 75071, on West University Drive (US 380) with quick access to US 75 and an easy drive from Frisco, Allen, Plano, Prosper, and Celina. Parking is free on site, including reserved accessible spaces. The suite is on the second floor, reached by elevator or stairs from the main lobby, with accessible restrooms on the same floor. See location, parking, and directions for a map and arrival notes.
Meeting Rooms Serving McKinney, Frisco, Allen, Plano, Prosper, Celina, and Collin County
Hartwater Hall serves teams, trainers, and course providers across McKinney and Collin County, including Frisco, Allen, Plano, Prosper, and Celina, and hosts groups traveling in from across North Dallas and DFW.
